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PAPERLIGHT SOLUTIONS


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PAPERLIGHT SOLUTIONS


Papershrink's integrated paperLIGHT solution allows organisations to move towards their paperless objectives without losing competent staff along the way.


Papershrink's less paper solution is strikes the perfect balance between paper and technology for organisations who want to want to reduce paper already archived and in storage and paperwork produced on a day-to-day basis.

The Challenges

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There is an ever increasing need to evidence, document and share the care that organisations provide. This leads to a mountain of paperwork which needs to be stored for a period of at least seven years and in some cases for up to one hundred years. Most organisations recognise that the cost of storage and especially file retrieval is time consuming and is an inefficient use of valuable resources. Yet, many hold back from implementing a totally electronic software solution due to high costs, lack of infrastructure and challenges related to change management and staff adoption.

Papershrink's has tailored a simple to use turn-key solution especially designed for domiciliary care providers, residential and nursing homes and social landlords that allows you to reduce paper today whilst preparing the groundwork for future paperless deployments.

The Solution

Papershrink’s uCare Paperlight solution addresses the pressing need of social care providers - care homes, domiciliary care providers, hospices, supported living and housing associations - to reduce the amount paperwork they keep archived in storage. Crucially, it makes handwritten documents easy to find, consult and share when required by scanning and uploading them to a collaborative workspace. Staff can continue to write on paper allowing you to roll out your cost-effective solution with minimum fuss and less staff resistance and gradually transition to electronic forms (eForms) with business workflows and alerts for a truly paperfree environment.

HIGHLIGHTS

Simple to use

Voice Notes

Platform Independent

Highly configurable

Upload photos, videos, audio recordings

Use online and offline

learn more About software →

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SCANNING SERVICES


Whether you're looking to outsource your scanning requirements, or would prefer to keep everything in-house, we can help. Papershrink uCare offer award winning solutions to help maximise your scanning capabilities whilst providng the most efficient and cost effective option. 

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SCANNING SERVICES


Whether you're looking to outsource your scanning requirements, or would prefer to keep everything in-house, we can help. Papershrink uCare offer award winning solutions to help maximise your scanning capabilities whilst providng the most efficient and cost effective option. 

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COLLECT

COLLECT

We can collect your paperwork on a regular basis at a time that is convenient to you.

Weekly

Monthly

Quarterly

Custom


SCAN

Our BS 10008 certified bureau means that your records are compliant with legal guidelines which means you can destroy the original record and save on storage space.

24hrs

48hrs

7 days

No rush

Custom


UPLOAD

Files can be delivered to you in a variety of ways including upload to a cloud storage platform.

uCare

USB

FTPS

CD/DVD


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COMPLIANT SCANNING


Many organisations are tackling the mountains of documents that submerge them by scanning. However, many are not aware of BS 10008 and the safeguards it provides in reducing liabilities and the benefits that it affords in being able to legally destroy original records.

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COMPLIANT SCANNING


Many organisations are tackling the mountains of documents that submerge them by scanning. However, many are not aware of BS 10008 and the safeguards it provides in reducing liabilities and the benefits that it affords in being able to legally destroy original records.

FIND OUT MORE

Scanning? bs 10008 can safeguard your organisation

Digitising documents is a logical step for reducing the amount of paper already in archive or needing to be filed. However, many organisations that are legally required to retain documents for a period of time are in fact not destroying the original copy once scanned and therefore they are simply scanning to ease retrieval. 

By scanning in compliance with BS 10008, organisations can legally destroy the original copies of files that are scanned, thereby really saving on storage costs in addition to being able to access and retrieve more easily. This is not simply about choosing the right scanner, but the processes and documentation that surround document handling and auditing. 

Upload files to Papershrink uCare for more benefits

How can I Become Compliant to BS 10008?

As associate consultants of BSI for BS 10008, Papershrink can support you by identifying what policies and processes you need to implement to be BS 10008 compliant. We can write the documentation for you and provide internal staff training both on compliance and the most efficient way to scan. Alternatively, you can have your documents regularly scanned at our BS 10008 bureau using our collect, scan and upload service.



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SOFTWARE FEATURES


We support. uCare.

A flexible, multi-platform collaborative workspace for you store, retrieve and share all types of files quickly and easily.

SOFTWARE FEATURES


We support. uCare.

A flexible, multi-platform collaborative workspace for you store, retrieve and share all types of files quickly and easily.

comprehensive

uCare covers all the fundamental areas that you might require:

Organisation Management

  • Maintenance Checks
  • Personnel Files
  • Finance
  • Home Calendar
  • Social management

Care related

  • Communications Diary
  • Handovers
  • Complaints
  • Policies and procedures
  • Personnel records

 

triggers and alerts

Track who has read the latest policy or procedure document, receive an alert when a care plan is due for review, or just find out who has signed up to the latest training course, these are just some of the workflows that this solution provides enabling you to care proactively.

secure

uCare is built on the latest government cloud approved platform. Data transfer is encrypted making sure that you have complete peace of mind.

 

flexiblE - work together, wherever

uCare is totally platform independent. Easily access your files and data using any browser and any device.

Multiple users from multiple locations can access and edit the same document making working together transparent and easy.

 

upload and store any type of file

Person-centred careplanning harnesses every form of technology: videos, photos and audio. Most systems are not geared up to hold such rich data. uCare is designed to accept any type of file and uploading the files is as easy as drag and drop.

eforms - the next step in the paperless journey

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eFORMS


Reduce duplication of effort, improve auditing, reporting and streamline business process by introducing simple to use eForms.

eFORMS


Reduce duplication of effort, improve auditing, reporting and streamline business process by introducing simple to use eForms.

what is an eform?

An eForm the equivalent of a paper form in a simple electronic form like the one on this page. It can be made up of free text boxes, multiple choice boxes, radial buttons and drop-down menus.

In addition to a standard range of assessments, any paper based risk assessment, chart or form can be configured as an eForm. Quicker to complete and easier to track and audit, e-Forms can help you transition gradually to a paperless environment.

 

AN eform FOR all your needs

eForm

Maintenance checks

Risk assessments

Charts

Handovers

Care plans

       ...don't see the one you want? We can create it.

the benefits of ucare eforms

  • Save time completing forms in the office, home or in the field.
  • Reduce duplication of effort.
  • Save time on reporting.
  • Always keep up-to-date with important information through alerts.
  • Online - securely access from any laptop, smartphone or tablet with an internet connection.